I ran the Wild Roots women’s retreat day on June 24th 2017. I’ve been getting increasingly interested in women’s issues, earth based spirituality, health and well-being and I could see some real potential in Forest school type activity aimed at women. I decided to trial a retreat day aimed at mothers who bring their children to my Muddy Boots children’s activities.
I used Permaculture design tools and Looby’s design web to plan my activity. I did most of my planning in a sketchbook, so have photographed the pages and posted them here to show my designing. I did not work through each anchor point in a clockwise circular order, instead I dotted around instinctively and as felt appropriate.
For ease of reading, I have grouped activity for each stage of the design web under its title heading in this blog post as we move around in a clockwise motion. Please bear in mind that this does not represent work in chronological order. For example, I brainstormed activity ideas before I decided on a pattern for the day – obviously! Not the other way around as it appears if you read each anchor point in order.
I have included photos from the retreat day scattered throughout the post to illustrate what actually occurred on the day.
I’ve found it useful to try to sum up my vision in a sentence. so here goes…
My vision for this design was to create an event for women that combined a relaxing and inspiring retreat day with Forest school ideas and activities.
This is the flyer/poster I created for the day, the activities on offer should show a flavour of my aims for the day.
I used permaculture ethics; earth care, people care, fair share, to help me create my vision for the day.
I brainstormed my aims for the design which were quite wide-ranging. I ensured this design fulfilled multiple functions for me on both a personal and professional level.
I considered whether to try to take part in someone else’s festival/event or whether to set up on my own. I did a PNI to consider this and talked it over with a few friends and my husband. In the end I decided to go it alone on this occasion as I had the location and the potential clients available. I would however like to bring this type of event to a festival in the future.
I attempted to make my vision more achievable by setting myself some SMART goals. Looking back I can see that these goals were not SMART at all. They were just a bunch of really quite vague goals! I’ll look again at these later in the reflection phase of the design cycle.
HELPS and LIMITS
I see helps and limits as two side of a coin, so it made sense for me to link these two stages together.
I began by doing a brief brainstorm as a survey, I looked at my boundaries, resources, and considered who the intended clients were for the event. I then used PASTE to think more about specifics of the site.
The six thinking hats activity really helped me to consider my vision, helps and limits in more detail.
It was really important to me to use natural patterns in my planning and in how I planned the flow of the day. I spent quite a while considering this and finally settled on using the moon cycle – something that I’m really interested in following in my own life.
I considered how the waxing and waning of the moon could relate to the feel of the activity planned in the event.
PLAN FOR THE DAY
Fruit/ herbal tea, coffee and raw chocs
Walk to the meadow
|10.30- 11.00||30 mins energizing yoga sequence and
|11.00-11.30||Foraging walk around the woods|
|11.30 – 12.30||Making oils and balms
Soup making on the campfire
Time to rest in hammocks and bell tent
Inspiring books available to read
|1-1.30||New moon intention setting circle or extended lunch break|
|1.30-2.30||Making flower mandalas
|2.30-3.15 onwards||45 mins Relaxing yoga sequence Soundscape
Gong meditation and yoga nidra
|3.30 onwards.||Elderflower cordial and foodie treats
Evaluations and session ends
IDEASI brainstormed potential activity ideas and then looked at some of them in more detail, then analysed them against permaculture principles before deciding which to choose.
Some of the activities I eventually decided upon for the day are shown in the photographs below.
Foraging for medicinal and edible greens
I created sheets listing plants we could forage for and their edible and medicinal uses. Click the links to download the sheets.
Yoga in the meadow
Gong meditation and soundscapes to accompany our yoga
Making herbal lip balm and massage oil
Click the links to see the recipe and method sheets.
Making willow dream catchers
Making flower mandalas
PRINCIPLESI chose four permaculture principles at random and brainstormed which questions, thoughts and ideas they raised for me.
I talked about Permaculture during the event, mentioned the ethics and principles and brought along lots of Permaculture books for the reading tent to signpost people towards further learning about Permaculture. I invited my local Permaculture friends to attend the day and Anna B came along. I mentioned her and the local Permaculture courses during the intro to the day, and directed people to enquire with Anna if they wanted to learn more about Permaculture.
INTEGRATIONI wanted to ensure this design was fully integrated into my life and fulfilled both professional and personal functions for me. I thought hard about what I wanted the functions of the design to be. I tried to find multiple elements for each important function to ensure that nothing was missed out.
I also wanted this design to make me feel more integrated with other people. I normally work on my own, which can feel quite isolating. So an important element for my professional development was working with others. I managed to get five excellent partners on board; a yoga teacher, sound meditation facilitator, an artisan bread baker, a raw food maker and another Forest school leader. More details about each of them can be found on the Muddy Boots website page about the retreat day here
I also wanted the event to integrate women with each other. Magic happens when women gather and I wanted to facilitate that magic!
ACTIONThe action phase of the design web, for me, is all about the practicalities. How to get from ideas to action, how to make things happen. So this is where I sort out the nuts and bolts, actions plans, finances, timescales etc.
I had six months run up to actioning this design, so quick decision-making and good planning were key. There were moment when I really floundered and wondered whether I’d bitten off more than I could chew, but the support of my team proved invaluable. It was lovely working with other people, I feel I was lucky in who i’d chosen to work with and we worked well together and supported each other. I’d love to work with these people again in the future. I’ve already turned down 1 opportunity to run this event again as it would mean doing so without some of the team. I’ll try to schedule in another retreat day for summer 2018 and have everyone on board again.
Finances – One of the goals for this day was to run a profitable event. The financial break down follows.
INCOME TOTAL £425 ( £25 per person X 17 attendees)
EXPENDITURE TOTAL £340
£50 Jodie H food
£15 Dave B bread
£20 Other food and drink purchased
£84 Jodie K Forest school assistant
£75 oils and balms activity materials
£20 plants for activities
£25 Dream catcher activity materials
£20 Flower mandala/ Hapa Zoma activity materials
£7 Facebook promotion
£24 basic session costs, photocopying, laminating etc
BALANCE £85 (£425 – £340 )
So I was able to pay myself the balance left after all expenditure had been paid out. This was just £85 or £9.44 per hour for 9 hours work. Not a lot of money for working 9 hours (8am-5pm) on the day of the event, not to mention the many days work I’d put in the planning. So this is definitely not sustainable or repeatable. My time and hard work is worth far more than that. Normally I pay myself and my assistant a minimum of £12 per hour. I honoured my assistant’s £12 per hour rate but couldn’t afford this amount for myself – which was rather gutting.
The goal of needing the event to pay for itself was met in part, thanks to the yoga teacher and sound artist offering their skills for free. I’d definitely need to reduce costs and charge more if the event is repeated. I’d need to pay them next time and I need to make far more money to pay for the hours I put in for planning and preparation.
MOMENTUMI tried to find a balance of moments of momentum and moments of pause during the retreat day. The quest for balance is something that I’m deeply involved in and getting better at! On reflection, there was too much activity during the day and the quiet moments I’d hoped to build in got lost in the quest to keep everything running to the timetable.
The momentum in the run up to the event was great, I felt very motivated to run this event and excited to explore a new area of work. The tight timescale also kept me moving. After the event, initially I felt great momentum to schedule in another one straight away. After a few attempts to co-ordinate diaries with my team, it proved too tight to fit in another retreat day before the colder weather came in. One potential date in September did look good for a while, but I was offered work at a local festival for the day. So this seemed too good an opportunity to turn down.
So the momentum that we’d built up was lost and to date, we’ve not yet scheduled in another day, but I hope to do so soon and get something in the diary for summer 2018.
During the event we had a ritual fire, set new moon intentions and wrote a list of things we appreciated on one leaf and things that no longer served us on another leaf. The things we wanted to rid from our lives we threw into the fire and the things we wanted to claim we hung from the trees.
I have thought about what I appreciate after the event too and created the list below.
- I appreciate the help, love, support and skills gifted to this event by everyone involved in the running of the day.
- I appreciate that friends, family and strangers all booked and paid to attend the event.
- I appreciate the faith shown in me by people who attended the event, especially those people who’d never been to a Muddy Boots event before.
- I appreciate the woods for accepting us into their space for the day with welcome.
- I appreciate that mother earth left me a Jay feather to find when I first arrived on site, a good omen for the day
- I appreciate the weather being kind on the day, still, dry and warm.
To reflect on this event I began by, looking back at my goals and doing PNI analysis for each goal. I decided to separate some of my goals out, to make them more specific as I’ve learnt the benefit of doing this from other evaluations I’ve carried out during my diploma pathway.
|To create an event that teaches women new skills||The retreat day taught lots of skills, but I have no way of knowing whether these skills were ‘new’ to the participants or not, other than info gathered anecdotally during conversations had during the course of the day.||I could have included a question in the evaluation each participant completed about new skills.|
|To create an event that teaches women about nature||We talked lots about the nature specific to the woods where the day was held, what was growing and what we could use these plants for.||This goal needed to be more specific.||I would have liked to provide more quite times for the participants to soak up being in nature without so much activity to pre-occupy their minds.|
|To create an event that teaches women about the patterns in mother earth||I showed images of the moon cycle and explained how this had influenced my planning for the day. We chatted about moon cycle/ menstrual cycle links and peoples experiences of these.||This goal needed to be more specific in mentioning the moon cycle.|
|For the event to be profitable||Yes the event made a small profit if you do not factor in paying myself||I worked for well below minimum wage and many hours unpaid to make this event a success.||I gained far more positive outputs than just financial outputs from putting on this event. These less tangible profits are not measured but they are plentiful and make up in part for the lack of financial profit.|
|For the event to be repeatable||Yes I feel I can repeat this event successfully and learn many lessons from this first event.||I’ve learnt lots and know what changes to make to make the event better – mainly, charge more, make the event longer and don’t try to do so much in a short timescale!|
|For Muddy Boots to explore the expansion into Forest school activity aimed at adults||Yes this was a great first trial into working with adults. I really enjoyed working with women and feel this is something I’d like to explore further.||The event excluded men, maybe I need to do a lads and Dads day or similar to redress the balance at some point?||I’ve tweaked my Saturday Forest school sessions in reflection to the retreat event. They are now marketed as ‘Family forest adventure days’ and far more adults attend which is a big positive.|
|For me to learn new FS skills||I attended oils and balms workshop and two foraging days in preparation for these workshops in the retreat day. So yes, I did learn new skills.||I’m really keen to learn and teach more about foraging and now try to include this in my sessions whenever possible and suitable.|
|For me to learn new teaching methods||The new moon circle was new to me.||I didn’t feel particularly confident in leading the more ‘woo woo’ new age bits. I loved it, but it’s all new for me.||It would be good in the future for me to attend some events like this as a participant to gain ideas from more experiences teachers|
|To explore new business partnerships||Yes I worked with new people|
|To reach new audiences||Yes 8 of the women who attended (out of 17) were brand new to Muddy Boots.||I hadn’t expected so many new people would attend, A great new yield and 5 of them have gone on to bring their children/ grand children to my regular classes.|
|To create a diploma design||Yes this event led to a diploma design for my portfolio||The fact that I knew I had to write this event up for my portfolio led me to improve my planning techniques and approach the event more thoughtfully.|
|To spend time with like-minded women||I certainly had a lot in common with many of the women who attended.||Another vague goal!|
|To strengthen connections||The event strengthened my connections with the people on my team and made new connections with many of the participants. Many of who have stayed in touch and/or attended more Muddy Boots events.|
|To challenge myself to explore my edges.||I have furthered my knowledge of herbal and wild foods and this is possibly leading me onto doing another of my diploma designs on the subject. I explored teaching methods and subjects that were new to me||Another vague goal!|
I was lucky to have another student of Permaculture attend the retreat day event. Anna very kindly agreed to do me a PNI reflection after the event.
Muddy Boots Womens Retreat June 2017 PNI from Anna B
|Outdoor venue easy to find, good directions, concise and informative emails regarding content. Good parking.||Wild wee. This made me giggle. Mention to take your tissues home with you if you do wild wee|
|Good signage once in the wood||Dog walkers and other park users stopped frequently to read the signs – but didn’t learn anything about what was going on||Use this to promote your courses to the local community – tear off strips/phone number/website etc.|
|Framing the day and mention of permaculture||Explain briefly what the three ethics are rather than only naming them||Thanks for the mention – a couple of people asked me more about P and graceworks and hopefully I’ve encouraged one person to investigate the courses on offer|
|All activities are optional||I wasn’t clear when some activities had finished (morning forage) and the next activities had begun. Not sure if the hand raising is too formal for this type of course, or perhaps a chime of a small bell/cymbals would work?|
|Provision of quiet secluded reading space||Great range of books|
|Provision of hammocks to relax in||Lovely to lie in them and rest|
|Provision of hot and cold drinks and snacks available all day||Label the morning and afternoon snacks, and why they are special||Great to be introduced to raw chocolate snacks – (would love this ladies contact details)|
|Emily being available to meet & greet, and do insurance/risk assessment document||Emily being behind the drinks/food table – position yourself closer to the entrance so you are the first contact, then send people in to the tea-table, and indicate where is a good place to put your bag|
|Morning circle – lovely to sit down for a change and listen to other people’s reasons for being there – nice adaptation of more permie mc’s|
|Morning yoga – really nice to do this outdoors in an alternative location to the base camp. Adored the scents used, and the music.||Not that confident in the yoga teacher’s skills|
|Forage walk – lovely to split into smaller groups, and have an ID sheet.||Naughty sunshine the previous week making some things on the ID sheet “go over”|
|Lotions and lip salve activity – really really enjoyed this, great to make something to take home with me.||Slightly crowded table – perhaps stagger the participants with other activities, or split the activity into chunks so that all who want to play a part in making|
|Lunch – adore a shared lunch and potential to try new and interesting dishes. Great to have some soup made from foraged items||The buckets were a little unstable for us larger ladies||Suggest people bring a folding picnic chair with them unless happy to sit on the floor (not all physically able to do so)|
|Afternoon activities – Lovely to try new art forms||Use of sticky back plastic for mandals – perhaps making them on the floor (and biodegrade), or using PVA to stick to pieces of recycled card or recycled plastic gels (arrghh still plastic I know!)|
|Afternoon yoga – really lovely to do some more yoga to close the day||But…perhaps a meditation session instead as this felt a bit too physical|
|Pack up – top idea to ask people to do 1 thing – it is the “1” that gets people to join in and then sometimes they do 2 or 3. I hope this helped you pack up a bit quicker||Even though I brought too much with me that in the end I didn’t need, I would have been happy to carry one bag or a trolley’s worth to the edge of the park, or your house when leaving.|
I am now in the pause phase of this design. I’m taking time out from it, reflecting on lessons learnt and considering my next move. I’m glad to be able to take this time before needing to jump straight in again and run another one.
I’m learning lessons from nature, as following the autumn pattern of letting go, resting and renweing before I re-commence planning in the springtime.
UPDATE I’m really excited to reveal that . have another women’s retreat day planned for 30th June 2018. I will be working with the same partners as last year along with a few new link ups. I’ve began to advertise the day already and have had lots of expressions of interest. Its looking like the event will be sold out and hopefully more profitable this year. I’ve learnt so much from doing this design and will make best use of this knowledge in planning the next event.